Minutes of the meeting of the AfriNIC Board of Trustees

Accra, Ghana, 12 March 2002

Board Members Present:

• Pierre Dandjinou - Chair
•  
• Charles Musisi
• Cyriaque Kouma
• Theo Kramer
• Yann Kwok
• Zakaria Amar

Interim Secretariat Present:

• Manal Ismail
• Wendy Loliwe

Observers Present:

• Adiel Akplogan
• Brian Longwe
• Mouhamet Diop

Proceedings

Meeting adjourned at 12h30

Meeting reconvened 13 March 2002 at 18h30

Board Members Present:

• Nii Quaynor - First 10 Minutes
• Theo Kramer - Chair
• Charles Musisi
• Cyriaque Kouma
• Yann Kwok
• Zakaria Amar

·  The Following Agenda was Raised (in order of priority)

1. MOU with Ripe
2. Appointment of Executive Director
3. Funding

1. MEMORANDUM OF UNDERSTANDING WITH RIPE

Objectives:

1. Ratify the proposed RIPE-AfriNIC MOU with the AfriNIC Board of Trustees.
2. Proceed with negotiations with RIPE with the goal of signing the MOU by latest mid April 2002.

The following was resolved

3.     The sub committee tasked with drafting the MOU with RIPE complete the draft and have this ratified by the BoT.

4.     The sub committee proceed with negotiations with RIPE with the goal of having this signed by mid April 2002.

The motion was proposed by Theo Kramer and seconded by Zakaria Amar and unanimously adopted.

2. Staffing

Objectives

 .       To appoint an Executive Director in terms of the AfriNIC bylaws.

a.      To complete the job description for hostmasters.

The following was resolved

2.     To appoint an Executive Director on an interim basis of six months from within the board
to fast track the process of signing the MOU with RIPE and appoint hostmasters. The
executive director will be appointed should a candidate be identified outside the board.

3.     The Executive Director to be renumerated in arrears for the period of the assignment.

4.     The renumeration to be decided by the board.

5.     The above to be communicated to the rest of the committee for ratification.

6.     The interim Executive Director to be appointed by during April 2002.

7.     The immediate roles of the Executive Director to finalise the appointment of the hostmasters
as per the MOU with RIPE.

8.     To complete the Executive Director job description.

The subcommittee to remain as per the January 2002 Cairo meeting with Theo Kramer included.

The above was proposed by Cyriaque Kouma and seconded by Yann Kwok and was unanimously accepted.

3. Funding

Objectives

 .       To appoint a subcommittee to be tasked with managing all fund raising issues. Proposed
Pierre Dandjinou, Nii Quaynor, Richard Bell and Tarek Kamel.

a.      The first task of the sub committee to raise funding for renumeration of the Executive Director,
hostmasters and any funding that may be required during the proposed incubation period
at RIPE.

The above was proposed by Charles Musisi and seconded by Cyriaque Kouma. The motion was adopted
unanimously.

4. RFP for Hosting

Objectives

 .       To carry out and complete the process as set out during the January 2002 Cairo meeting.

a.      Board to vote on acceptance of the RFP by 14 March 2002 - vote to be online. Theo to email
request for vote immediately.

b.     All BOT members, excluding those from countries making a proposal, are automatically part
of the evaluation team, which can co-opt outside experts in advisory capacity should they
wish to do so.

c.      Having posted the evaluations on the web site for a period of time, to get input from the
community at large, the final decision be made by a straight vote of the BOT as per the
bylaws.

The above was proposed by Zakaria Amar and seconded by Theo Kramer. The motion was adopted
unanimously

5. Interim Secretariat

Objectives

 .       To introduce the proposed candidates from Southern Africa (Wendy Loliwe), Northern Africa
(Manal Ismail), and Eastern Africa (Tony Theuri).

a.      To nominate the above to the AfriNIC interim secretariat.

b.     To nominate a French speaking candidate to the AfriNIC interim secretariat.

The following was resolved

3.     To accept the above candidates to the interim secretariat, the complete list of names being
as follows

• Northern Africa - Manal Ismail - Egypt
• Western Africa - Ayitey Bulley - Ghana
• Eastern Africa - Tony Theuri - Kenya
• Southern Africa - Wendy Loliwe - South Africa

4.     Central African region to appoint candidate to the AfriNIC interim secretariat.

The above was proposed by Yann Kwok and seconded by Theo Kramer. The motion was adopted
unanimously.

6. Communication

Objectives

 .       To update the web site with the presentation done by Pierre Dandjinou.

a.      To clarify the boards position on presentations in the name of AfriNIC.

b.     To include the interim secretariat as listeners on the committee mailing list.

The following was resolved

3.     Theo Kramer to update the web site with presentation and Charles Musisi to inform the
afrinic-discuss mailing list of the update.

4.     Charles to update the committee mailing list accordingly.

5.     No presentation to be made on behalf of AfriNIC without express communication and
participation of the AfriNIC Board of Trustees.

The above was proposed by Charles Musisi and seconded by Zakaria Amar and was unanimously adopted.

The meeting concluded at 20h00 on 13 March 2002.